Client account

The ledger, the reconciliation and the pack the firm's accountant signs.

PROTOTYPE · SAMPLE DATA

This screen records money; it never holds it. Client funds stay in the firm's own client account at the firm's own bank. Zentra Law keeps the ledger, prints the reconciliation, and produces the pack the firm's accountant signs — and nothing else. Subscription fees are collected through a separate account and never appear in this ledger.

1 Ledger for one client

Client

Nurul Ain binti Hassan

Matter

CV-2026-0142

Balance held

RM45,800.00 reconciled

Date	Reference	Description	In (RM)	Out (RM)	Balance (RM)
12 Aug 2026	R-0091	Deposit 10% of purchase price received from client	65,000.00	—	65,000.00
14 Aug 2026	P-0233	Stakeholder deposit released to seller's solicitors as stakeholder on exchange	—	65,000.00	0.00
02 Sep 2026	R-0144	Stamping money and registration fees advanced by client	18,300.00	—	18,300.00
05 Sep 2026	P-0261	Land search and bankruptcy search fees	—	420.00	17,880.00
12 Sep 2026	R-0160	Payment on account of fees	20,000.00	—	37,880.00
16 Sep 2026	P-0274	Transfer to office account for fees earned, per approved bill	—	7,920.00	45,800.00

Every payout carries the reason, the approving lawyer and the bill it settles. A payout without an approver cannot be posted — the screen refuses it.

2 Month-end and the accountant's pack

Reconciliation

Ledger balance against bank statement, per client and in total, with the difference explained line by line.

31 Aug 2026 — no difference

Statutory checks

Payout only with a solicitor's authority, no client money in the office account, no cross-subsidy between clients, records kept for the required retention period.

4 of 4 passed

Export pack

Client ledgers, cash book, bank reconciliation, list of client balances and the firm's own statements — as a signed bundle for the reporting accountant.

Prepare pack

A subscription product earns its keep here: the firm stops assembling this pack by hand at year end, and the firm's accountant stops asking for the missing sheet.

Zentra Law prototype · Zentra Property Group · English (US) UI · sample data only
Client account. No real money is represented here.