Compliance guard

No referral payments, a discount and waiver log, publicity approvals, and the checks the law requires.

PROTOTYPE · SAMPLE DATA

Read this screen first. Most of what makes this product credible is here. A practice management system that quietly allows a referral commission, or a discount above the ceiling, or an electronically signed transfer, is a liability sold as a subscription.

1 Referral sources instead of referral payments

Matter	Source of instruction	Relation to the firm	Paid to the source	Evidence
CV-2026-0142	Walk-in enquiry at the counter	None	RM0.00	Attestation signed by the partner
CV-2026-0138	Existing client, previous file 2024	Former client	RM0.00	Client record linked
CV-2026-0151	Bank panel appointment	Panel firm code 7712	RM0.00	Panel appointment letter on file
CV-2026-0160	Landlord's company secretary	Professional correspondent	RM0.00	No fee paid; noted in the file

Bar Council Ruling 14.23 treats paying a person to introduce clients as touting. So the field exists to record the source and show the zero, not to pay anyone. There is no commission rule engine, no payout module and no agent ledger anywhere in this product.

2 Discounts, waivers and publicity

Fee decisions log

Date	Matter	Decision	Approver
12 Aug 2026	CV-2026-0142	25% discount, at the ceiling	A. Rahman
15 Aug 2026	CV-2026-0138	Waiver of scale fee — family matter, recorded as a waiver	A. Rahman
02 Sep 2026	CV-2026-0151	30% discount requested by referrals — refused by the engine	—

A request above the ceiling is not silently rounded down; it is refused and logged, which is the evidence a firm would want if the order were ever audited.

Publicity approvals

Material	Channel	Status
Firm profile and practice areas	Website	approved
Note on conveyancing timelines	Client newsletter	approved
"Fastest transfer in town" advertisement	Social media	refused — comparative claim

The rules on publicity are the firm's responsibility even when a third party writes the copy, so approvals are recorded against the material, not against the messenger.

3 The rest of the guard rails

Client money

Ledger per client, reconciliation every month, retention of records, and no payout without a solicitor's authority.

4 of 4 checks passed

Anti-money laundering

Customer due diligence on every party, source of funds, and a record that survives the file.

2 files pending a document

Data protection

Consent notices, retention and disposal schedule, breach playbook with a 72-hour clock, and a named officer.

policy published

Signing method

Documents that may not be signed electronically are blocked in code, with the attempt logged.

enforced

Zentra Law prototype · Zentra Property Group · English (US) UI · sample data only
Compliance guard. Design intent only; the firm remains responsible for its own compliance, and the rules cited must be verified with counsel.