Documents and signing

Precedents, generated documents, and the correct signing method for each one.

PROTOTYPE · SAMPLE DATA

The rule that shapes this screen. E-signature is lawful in Malaysia, but the Electronic Commerce Act 2006 excludes certain documents and, in practice, the land offices and stamping counter want wet ink on instruments of transfer and charge. So the product does not offer one signing method — it offers the correct one per document, and refuses the wrong one.

1 Signing matrix

Document	Signatories	Method	Action
Letter of engagement and costs estimate Electronic Commerce Act 2006 allows it. SigningCloud envelope with hash and log.	Client	E-signature	generate · send for signature
PDPA consent notice Consent must be recorded with time and the exact wording shown.	Client	E-signature	generate · send for signature
Tenancy agreement Not a document excluded by the ECA. Stamp the counterpart within 30 days.	Landlord and tenant	E-signature	generate · send for signature
Sale and purchase agreement (subsale) Attestation is required; the completed agreement is produced for stamping and for the land office chain.	All parties plus witnesses	Wet-ink	generate · send for signature
Sale and purchase agreement - developer (HDA new launch) Since 1 January 2026, execution for new residential property under the Housing Development Act runs through KPKT's HIMS: identity verification in iDsaya, digital signing under the Digital Signature Act 1997, lawyer as digital witness.	Purchaser, developer, digital witness	E-signature (HIMS)	generate · send for signature
Memorandum of Transfer (Form 14A) Excluded in practice: the land office will not register an electronically signed instrument.	Transferor and transferee	Wet-ink only	generate · send for signature
Charge or Deed of Assignment (Form 16A) Same as the transfer. The bank also insists on its own execution page.	Charger and chargee	Wet-ink only	generate · send for signature
Bank letter of offer or facility agreement Some banks accept e-signature, most do not. The system follows the panel's instruction per bank.	Bank and borrower	Bank's rule	generate · send for signature
Statutory declaration Must be sworn before a commissioner for oaths.	Declarant plus commissioner	Wet-ink	generate · send for signature
Invoice, receipt and statement of account Generated and sent; the e-invoice status from LHDN is tracked alongside.	Firm to client	No signature	generate · send for signature

2 Try the guard

Document to send

Recipient

Ready. Choose a document on the left and press send — the prototype answers exactly as the real system would.

The pipeline behind every agreement

Generating a document is one click. Getting it from a first internal draft to a signed, stamped agreement takes fourteen stages, several rounds with the other side's solicitors, and a client who must authorise the final terms. That pipeline — version trail, negotiation log, whos move it is, and what the client was told — is on its own screen.

Open drafting and vetting

3 Template library

Conveyancing

Subsale SPA, developer SPA (Schedule G and H), deed of assignment, discharge of charge, completion accounts, undertakings, CKHT forms, tenancy, letter of demand.

Corporate and commercial

Share sale, shareholders' agreement, board and members' resolutions, employment contracts, distributor and service agreements.

Family and estate

Wills, grant of probate and letters of administration packs, trust deeds, guardianship, transfer by love and affection.

Zentra Law prototype · Zentra Property Group · English (US) UI · sample data only
Documents and signing. Templates shown are placeholders; the firm supplies its own precedent.