Signing room

Signing sessions in wet ink, and the envelopes that can be signed electronically.

PROTOTYPE · SAMPLE DATA

1 Signing sessions this week

Session	Matter	When	Where	Documents	Status
SS-2026-0088	CV-2026-0142	Thu 18 Sep 2026, 10:00	Firm's office, meeting room 2	MOT, Charge, 4 SPA copies	witness arranged
SS-2026-0089	CV-2026-0162	Fri 19 Sep 2026, 15:30	Client's home, Kuala Selangor	Form 14A, statutory declaration	out for signature
SS-2026-0091	CV-2026-0138	Mon 22 Sep 2026, 09:30	Bank's branch, Kajang	Discharge of charge, undertakings	awaiting bank
SS-2026-0094	CV-2026-0160	E-signature, no visit	Remote	Tenancy agreement	1 of 2 signed

2 What a wet-ink session has to record

Attendance

Who was present, in what capacity, identification seen, and whether a witness was independent of the firm.

Documents in and out

Each document, number of copies, which copies left with which party, and what came back signed.

Afterwards

Scanned copy filed against the checklist item, originals logged into the deed box, and the next statutory clock started.

Conveyancing is still a paper practice. Most conveyancing signing in Malaysia is wet ink, so this room matters more than the e-signature button — that is why the prototype gives it its own screen.

3 E-signature envelopes in flight

Envelope	Document	Recipients	Sent	Status	Evidence
EN-4471	Letter of engagement — CV-2026-0142	1 of 1	12 Aug 2026	completed	certificate · hash · log
EN-4503	Tenancy agreement — CV-2026-0160	2 of 2	15 Sep 2026	1 signed, 1 viewed	audit trail
EN-4508	PDPA consent notice — CV-2026-0155	1 of 1	16 Sep 2026	reminder sent	audit trail

Completed envelopes keep the signed PDF, the signing certificate, the document hash and the access log together — that bundle is what the firm produces if a signature is ever disputed.

Zentra Law prototype · Zentra Property Group · English (US) UI · sample data only
Signing room. Signature provider to be confirmed: SigningCloud Malaysia is the working assumption.