Document checklist

What a file needs, who owes it, and what may never be signed electronically.

PROTOTYPE · SAMPLE DATA

Items

4 groups

Received

evidence attached

Outstanding

2 need wet-ink signing

Blocked

waiting on bank or land office

1 Checklist for CV-2026-0142

Subsale purchase (this file) Subsale saleFinancing only Developer, Schedule HTenancyTransfer by love and affection

Switch template and the checklist re-forms with the right items for that matter type. Templates are versioned, so a file opened in 2026 keeps the 2026 list even after the firm updates the template.

Client and identity

Document	Owner	Status	Why it matters
Client identification — IC copy, front and back	Client	received	AMLA customer due diligence record	upload
Signed letter of engagement and costs estimate	Client	received	E-signature allowed	upload
PDPA consent notice acknowledged	Client	received	E-signature allowed	upload
Source of funds declaration	Client	outstanding	AMLA — kept with the CDD record	upload

Property and title

Document	Owner	Status	Why it matters
Land search (private search) result	Firm	received	Checks encumbrances and restrictions	upload
Copy of title or strata roll	Firm	received	Title particulars go on the SPA	upload
Quit rent and assessment receipts, current year	Seller	received	Completion condition	upload
State authority consent application, if leasehold	Firm	in progress	Creates its own clock — see deadlines	upload
Discharge of charge or redemption statement	Seller's bank	in progress	Needed before completion	upload

Agreement and instruments

Document	Owner	Status	Why it matters
Sale and purchase agreement — 4 copies	Firm	received	Wet-ink, with attesting witnesses	upload
Memorandum of Transfer (Form 14A)	Firm	in progress	Wet-ink only — land office presentation	upload
Charge or Deed of Assignment (Form 16A)	Bank / firm	in progress	Wet-ink only	upload
Bank letter of offer or facility agreement	Bank	in progress	The bank's own signing requirement applies	upload
Statutory declaration, if required	Parties	outstanding	Wet-ink and attestation	upload

Completion and post-completion

Document	Owner	Status	Why it matters
Completion account — balance, apportionments, interest	Firm	outstanding	The 3+1 month clock	upload
Stamping of the MOT and loan agreement	Firm	outstanding	30 days from execution — automatic reminder	upload
Presentation and registration at the land office	Firm	blocked	After stamping	upload
CKHT1 and CKHT2 filings, seller side	Firm	outstanding	60 days from disposal	upload
Final bill, client account statement, file closure	Firm	blocked	Retention, then the disposal schedule	upload

Method lock. Two items on this list can never be completed by e-signature — the Memorandum of Transfer and the Charge. If a clerk tries, the system refuses and records the attempt instead of warning quietly. See the signing matrix →

Zentra Law prototype · Zentra Property Group · English (US) UI · sample data only
Document checklist. No real client, file or money is represented here.